Templates
Ready-to-use templates for sourcing workflows
Standard RFQ Template
A general-purpose Request for Quotation template covering product details, quantity, target price, delivery terms, and payment methods. Suitable for most product categories.
Detailed Technical RFQ
An advanced RFQ template for technical products requiring detailed specifications, material grades, tolerances, certifications, and testing requirements. Ideal for electronics and engineered parts.
Re-Order RFQ Template
A streamlined template for repeat orders from existing suppliers. References previous PO numbers, includes change notes, and locks in previously agreed terms.
Pre-Shipment Inspection Checklist
Comprehensive checklist for final inspection before goods leave the factory. Covers AQL sampling, packaging, labeling, functional testing, and export documentation.
Sample Approval Checklist
Step-by-step checklist for evaluating product samples against agreed specifications. Includes visual inspection, dimensional checks, material verification, and functional tests.
Factory Audit Checklist
A thorough factory audit template covering production capacity, quality management systems, worker conditions, environmental compliance, and certification verification.
Price Negotiation Safe Response
Pre-crafted response templates for price negotiation scenarios. Maintains professional tone while protecting buyer leverage. Includes counter-offer frameworks and walk-away language.
Scam Avoidance Response
Ready-to-use responses for common scam attempts including off-platform payment requests, urgency pressure, and unverified claims. Designed to shut down fraud while keeping communication recorded.
Delay Escalation Template
Professional escalation messages for production and shipping delays. Includes timeline documentation, penalty references, and alternative action plans to protect delivery schedules.
Quality Guarantee Clause
Legally vetted clause defining quality standards, acceptable defect rates (AQL levels), inspection rights, and remedies for non-conforming goods including replacement, refund, and compensation terms.
Dispute Resolution Clause
Comprehensive dispute resolution framework covering negotiation, mediation, and arbitration procedures. Specifies governing law, arbitration venue, language, and cost allocation.
Delivery Terms Clause
Detailed delivery terms clause covering Incoterms, shipping windows, delay penalties, force majeure provisions, partial shipment rights, and risk transfer points.